Business Administrator – Juice Personnel Ltd – City of Kingston upon Hull

Juice Personnel Ltd

Juice personnel are working with an amazing company based in Hull. They are now looking for a dynamic and experienced Business Administrator to assist in the running of the Service/Unit/Department in terms of operational, administrative and financial effectiveness, within the policies determined by The Company and within budgets, which will be prepared locally and agreed centrally.

Details:

* Monday to Friday (35 hours per week)

* Location: Hull

* Permanent position

* Salary £21,630 per annum

The role:

Establish and monitor timely and efficient office systems using Microsoft Office

Carry out supervision and assist with the development of secretarial, administration and reception staff as necessary under guidance form the Service / Area Manager(s)

Ensuring IT policies and procedures are followed and up to date

Manage and monitor invoicing, debts, month end accounts and daily banking systems

Manage, monitor and audit service payroll systems

Set up and maintain systems for managing and monitoring all aspects of income and expenditure including a capital expenditure plan and monthly spending

Produce management reports and statistics

Ensure service user funding, benefits, income and expenditure are audited on admission and monitored ongoing in accordance with agreed requirements

Manage cheque request system and maintain Asset register

Monitor agreements and contracts and ensure they are kept up to date

Ensure service user funding is regularly reviewed and all information is kept up to date

Manage and monitor fee invoicing, petty cash, reconciliations for accounts, credit control, month end processes and banking systems where necessary and if required

Assist with the marketing of the service ensuring costs and marketing information are sent out on a timely basis

Attend management meetings as required

To undertake any other duties as may from time to time be specified by the company, that is within the level and responsibility appropriate to the grade of post

To undertake, any reasonable travelling requirements, in order to fulfil the tasks and responsibilities of the role

Participate in regular support and supervision from line management

Continuously develop professional knowledge and expertise, attending and participating in learning and development events, meetings, conferences, and events (as requested/approved by line management) to ensure up to date knowledge relevant to the role

Attend and participate in regular team and other meetings, both internal and external

The post holder will be expected, at all times, to be familiar and comply with the written policies, procedures and guidelines for good practice

Ensure the Health & Safety policy and procedures are adhered to at all times

Take personal responsibility for own health and safety and report incidents and potential hazards as necessary

Skills and qualifications:

* Previous experience of setting up and maintaining office systems, using databases

* Previous experience of developing and using spreadsheets

* Experience of supervising staff and delegating tasks

* Experience of working within an environment requiring confidentiality

* Previous experience of marketing

* Previous experience of recruiting staff

* Excellent IT skills using Microsoft Office, in particular Word, Excel and Outlook

* Excellent communication skills, both oral and written

* Excellent organisational skills and the ability to prioritise workload

* Excellent numerical skills

* Ability to meet the travelling requirements of the post

* Ability to problem solve and work to deadlines

* Previous experience of working within a care environment

* ECDL or working towards

Benefits:

* 33 days annual leave (inclusive of bank holidays)

* Excellent training and support

* Group life assurance

* Eye voucher scheme

* Free parking

* Nationwide employee staff discounts incl. gym membership, eating out and shopping

This vacancy is being advertised on behalf of Juice Personnel who is operating as an employment agency.

Please note: As Juice Personnel are a reputable recruitment agency; we do not submit your CV to the end client until you have met with us.

Your application will be sent to one of our consultants for review, at which stage we will be in touch to discuss your details further. If you do not hear from us within 48 hours your application has not been successful

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